PRODUCTIVITY

HOW TO STAY ORGANIZED : A GUIDE TO GETTING ON TOP OF YOUR GAME

December 24, 2021

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I'm Gabby — health coach for women. I'm here to help you lose weight the way you want to live it.

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The more you know about how to stay organized, the better off you’ll be. Not only will it help you get your life on track and get on top of things, but it can also help you save time and stress out less. And who doesn’t want that?

If you’re not sure where to start with staying on top of things, this post is for you. We’ve outlined all the steps and strategies we use to keep our lives organized and make sure we don’t miss a thing. All of these tips will work for both personal and professional organization!

 

Get your hands on the right tools

The first step to staying organized is having the right tools on hand. We know that you love your planner and it’s quintessential to organization, but there are other items that will make your life easier, too.

For example, we found a great list of office supplies that can help you stay productive and get things done:

An ergonomic desk chair: If you sit for long periods of time in an uncomfortable chair, it can cause physical problems like back pain and neck pain. A good desk chair should be adjustable and provide support to your lower back and promote good posture.

A wireless mouse: You may not realize how much time you spend typing or clicking on your computer until you switch to a wireless mouse! This simple purchase could save you hours of frustration each week.

A charging station for all your devices: Charging all of your devices at once can become a hassle when they’re scattered around the house. Purchasing this one item can take care of it all—just set up a central charging station in your office so all of the wires stay neat and tidy!

A laptop stand: Working from home doesn’t mean working from bed! Invest in a laptop stand that provides support while still

Prepare for any situation

The first step to staying organized and on top of your tasks is preparing for every situation. This could mean having a running list of important dates or even a copy of your resume in case you need it.

One thing we’ve learned is that it’s impossible to prepare for everything—but it’s much better to be over-prepared than under-prepared!

Next time you go to an event or meeting, make sure you have a notepad and pen with you so you can take notes afterwards. It may seem like a small task now, but those notes will come in handy later when you conduct research for your projects.

Your planner might also be one of the most important tools in your arsenal, no matter what industry you’re in. Whether it’s a physical planner or an app on your phone, we highly recommend carrying one around at all times. Plus, if you’re working through projects at home, it’s helpful to have one near by so that whenever inspiration strikes, you’ll be ready!

Create a schedule

The first step to staying organized is to create a time management schedule. Using a planner or calendar, create a day-by-day schedule for the week ahead. Not only will this help you make sure important deadlines are met, but it’ll also ensure that your personal life doesn’t get neglected.

Delegate tasks

It’s time to delegate tasks! If you let other people help you with your work, you can free up more of your time to do what you’re good at. This will also make it easier for you to get everything done on time without feeling overwhelmed.

Delegating tasks doesn’t just happen once though—you have to keep delegating tasks so that you don’t have too many items on your plate. For example, if you have a deadline coming up in two weeks, but are currently working on another project, delegate the current project so that you can focus on the one with the deadline.

The key to delegating is making sure that the right person or people are getting the task(s) and making sure they know when the task is due by. Here are some tips for delegating tasks:

-Be specific about who should be assigned which task

-Make deadlines clear

-Give instructions (i.e., why it needs to be done)

-Provide any necessary materials or instructions

With these four steps in mind, delegating tasks will be easy!

Set your priorities

It’s so easy to get wrapped up in the day-to-day grind and forget what really matters. Make sure you keep your priorities clear by setting them at the beginning of each day or week.

We recommend setting your priorities with a simple list of tasks, like this:

*Review my schedule for the day

*Prepare for tomorrow’s presentation

*Research new opportunities for our business

*Check email

Then all you need to do is cross off the things on that list as you complete them during the day or week. This way, you won’t feel like there are too many things to do and it’ll be easy to know when you’re getting ahead of yourself.

Start with the essentials

It can be easy to get caught up in the moment and do things out of habit. But when you’re trying to stay organized, it’s important to start with the basics.

Create an inbox for your emails. This way, you know where to go when you need to send or read one, and you don’t have to worry about missing anything. And if you want, set up folders for your different email accounts so you can keep them grouped together.

You should also take time every day (or at least every week) to review your calendar for any appointments that are coming up or events that are close. You’ll feel more prepared this way!

Find a planner that works best for you and create a system for yourself like setting reminders on your phone or computer. If it helps, make lists of what needs to get done and check off items as they get finished; this will help motivate you!

Stay focused on your tasks.

It’s not always easy to stay on task. And when you’re juggling a lot, staying focused is even harder.

But by focusing on the task in front of you and taking things one at a time, it can be much easier to stay organized and avoid feeling overwhelmed. This will help your productivity levels and your stress level.

For example: If you find yourself getting off task and having too many distractions, take five minutes and write down what you need to get done. Then focus on doing one thing at a time until it’s done before moving onto the next item on your list. You might be surprised how much more productive you can be!

Take advantage of technology

We’ve all been there—you have a million things to do, but you don’t know how to get started. Technology is here to help!

In today’s world, it’s incredibly important to stay on top of your tasks and never miss anything. The easiest way to do this is by using online tools like Google Calendar or Trello. This will allow you to see your day-to-day tasks at one glance, so you can stay on top of deadlines and plan ahead accordingly.

No matter what kind of work you do, you’ll always need to be checking email, texts, phone calls, social media feeds, or whatever else comes up throughout the day. Utilizing these types of apps allows you to organize your life in an easy way that takes advantage of technology.

 

Evaluate what matters most to you

If you’re trying to get your life in order, it’s important to figure out what’s most important to you. What would it take for you to feel like you accomplished something?

Some people might need to make a list of daily tasks and check them off when they’re done. Others might only want to focus on making sure they meet their deadlines and don’t forget anything at work. Some people might want to make sure they spend time with the family every day or eat healthy.

Find out what works best for you and use that as a benchmark for staying organized. That way, when things get busy—or when life gets crazy—you can always turn back to your “standard” and know that the things that matter the most are taken care of.

 

I hope this helped.  Will this help you become and stay organized? Please leave a comment below. I’ll like to read from you.

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